Project Assistant

• Full time (1 FTE)
• Fixed term contract (1 year)
• Respected global research organisation
• Make an impact on global health outcomes

The George Institute (TGI) is 700 people around the world, all focused on improving the health of millions of people worldwide. As a medical research institute affiliated with leading universities and with projects in approximately 50 countries, we are challenging the status quo in healthcare to:

• Find better treatments for the world's biggest health problems
• Transform primary health care to support better health for more people
• Harness the power of communities, governments and markets to improve health

Our innovative commercial enterprises help maximise our impact. Please visit 'what we do' to read more about how we are addressing the world's biggest health problems.

We have a new and exciting opportunity for a Project Assistant to join our growing organisation.

The Project Assistant is required to assist the Project Managers and study teams with various tasks associated with running a large-scale clinical trial and other clinical research projects within the division. The role requires the individual to provide administrative and project tracking support during the development, execution and closure of clinical research projects. In conjunction with the Project Manager’s and study team, the Project Assistant ensures that these research projects are performing according to the quality standards and deadlines required.

Key responsibilities of the role will include:

• Assist in the preparation of research grant applications, study documentation, study forms and the development of administrative systems and processes
• Assist in the distribution of study documents to investigators, site staff and the International Coordinating Centre, as required
• Track study progress including patient screening and recruitment, protocol deviations and data management
• Responsible for the maintenance and filing of study administrative files, including reviewing and tracking essential documents, as required
• Assist in pharmacovigilance activities such as collating, tracking and processing Serious Adverse Events (SAEs) and reporting to investigators
• Assist in Investigational Product and trial supplies management - distribution, ordering, tracking, storage, reconciliation and destruction
• Assist the Project Managers with ensuring data quality of clinical studies, as required
• Coordinate the receipt, tracking, labelling and reporting of study blood samples for central analysis
• Track and process invoices and authorised clinical trial payments to selected vendors and investigational sites, accurately and in a timely manner
• Organise and schedule appointments/meetings, internally and externally, as necessary and prepare minutes of these meetings
• Regularly update project tracking tools and systems
• Provide other administrative support to study team and division, as required.

Our ideal candidate will possess:

• Tertiary qualification in a health or science discipline
• Some understanding of medical terminology
• Relevant experience in a clinical research environment
• Basic knowledge of clinical trial processes and ICH/GCP guidelines desirable
• Strong general administration skills and experience
• Proven proficiency in the use of the Microsoft Office suite of products, including Word, Excel, PowerPoint and Outlook and the Internet
• Excellent interpersonal skills and the ability to work well and flexibly i.e. autonomously, in small teams and with a wide range of varying stakeholders
• Ability to see the big picture, yet still focus on detail
• Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments
• Strong focus on quality of work

This is a great opportunity for you to work on exciting projects and make an impact on global health outcomes.

The closing date for applications is Friday 12th February 2021. We do, however, reserve the right to close this vacancy early if a suitable candidate is found.

Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.

Everyone is encouraged to apply, including Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, people with a disability, LGBTIQ people and mature-aged adults.